Developed by:

Dr. Bob Thompson, Executive Director

Center for Educational Leadership

Office:  409-880-1841

Revised March 13, 2010




When a superintendent or a Board needs basic information about the district or a ready source of baseline data on which to base their decisions, too often there is no single source available. A single source for these data is especially helpful when a new superintendent or new Board member need a quick orientation to the district. This single source is also beneficial to the Board when setting district priorities or answering questions from patrons.

The attached questionnaire was developed to gather data for compilation into an annual State-of-the-District report. When used properly and updated annually this report can be an invaluable tool for charting trends, highlighting needs, setting priorities, and otherwise keeping key decision makers informed. For the information to be most helpful, it must be pertinent, factual, concise, and it must address each of the functional areas of the district. Having such information readily available should improve both the speed and quality of Board and administration decision-making.

Please keep in mind these are only sample questions. You will want to delete some, modify others and add new questions so the final questionnaire meets the specific needs of your district.

One final note:  This document was generated by Dr. Bob Thompson of the Center for Executive Leadership at Lamar University in Beaumont, Texas. It is offered as a free service to schools and is not copyrighted. Please feel free to reproduce and/or modify these materials to best serve the needs of your district. If you need any assistance or explanation, please feel free to the number on the front of the cover. We do ask that, when you develop your questionnaire, you send a complimentary copy to the Lamar University Center for Executive Leadership; 855 Florida; Beaumont, Texas 77710. These documents will serve as a valuable resource for our graduate students and school administrators seeking to develop their own questionnaire.



The Board and superintendent should work together in identifying questions they wish to be in the questionnaire. This is usually best accomplished if the superintendent develops a basic set of questions for the board to modify and/or approve. This process is most effective if the Board schedules a Saturday work session to provide ample time to discuss and “fine tune” the questionnaire.

Once the questionnaire is approved by the board, the superintendent can then assign responsibility for answering the questions to the appropriate district personnel. The data (answers to the questions), should be returned to the superintendent to collate into a summary State-of-the District report for the board. The report should be the basis for one or more additional work sessions where the board will review the report and develop priorities for the coming year. Each year thereafter the process goes much more quickly because it will only be necessary to update the data before developing the annual State-of-the-District report.



                    1. Mission Statement, Vision, Board Goals, etc.
                    2. District Organization Chart
                    3. Curriculum
                    4. Media Centers
                    5. Instruction
                    6. Guidance Services
                    7. Health Services
                    8. Student Performance
                    9. Staffing
                    10. Staff Development
                    11. Enrollment and Attendance
                    12. Community/Adult Education
                    13. Finance
                    14. Transportation
                    15. Facilities, Construction, and Grounds
                    16. Food Service
                    17. School-Community Relations
                    18. Board/Superintendent Relations
                    19. Personnel Management
                    20. Short and Long Range Planning
                    21. Glossary of Terms